HOLIDAYS INCLUDED
If efficentcy is important to you, than why not consider a shift operation that includes the holidays as part of the initial planning of the operation. This not only makes your operation far more efficient but also makes it easy to run
HOLIDAYS EXCLUDED
If you are having issues with holidays, everyone wanting the same week off, why not have a Holiday Management Plan. Then everyone can get the holidays they want without affecting the operation
4on-4off EXPLAINED
The 4on-4off shift pattern is the most popular shift pattern in the world. Our series of videos on the 4on-4off shift pattern explain the problems and offer solutions that work in practice.
Call us:
(+44) 01636 816466
The Old Vicarage, Rolleston, England
© C-Desk Technology
SHIFT WORKING
The management of Human
Resources is based upon Staff
Rosters. Your company will use
staff rosters, they are the most
efficient method of staffing any
organisation.
VisualrotaX!
WELCOME
If your Company is thinking about changing to new Shift patterns. Let us help you.
Setting up a shift roster for the first time is difficult and time consuming. Fortunately, you don’t have to do it alone, with our specialist help and
appropriate software specially designed for this purpose you can create your own shift pattern. Training in Staff Rostering will make you more
productive and efficient. There is no quicker, easier or more effective method of management that will help your company more, than staffing the
business correctly.
When it comes to setting up a staff roster, there really is no alternative to using our software.
VisualrotaX
is
software
that
anyone
can
use
to
create
their
staff
roster,
or
schedule.
VisualrotaX
will
revolutionise
your
organizations'
method
of
scheduling
staff.
If
you
have
the
responsibility
for
this
task,
you
will
know
how
difficult
it
can
be
to
ensure
that
you
always
have
the
right
people
in
he
right
place
at
the
right
time.
The
traditional
paper
and
pencil
method
worked,
but
now
you
can
go
to
the
latest
and
best
computer
technology
available
at
your
finger
tips.
Now
the
computer
enhances
your
ability
10
fold.
Now
you
become
10
times
faster,
in
a
task
that
becomes
10
times
easier,
and
100%
accurate.
No
more
scruffy
copies
covered
in
indecipherable
hieroglyphics.
You
can
produce
pristine
copies,
faster
than
it
takes
for
the
snopake,
or
tipp-ex,
to
dry!
Editing
the
roster
for
changes,
requests,
holidays,
is
now
much
simpler,
change
the roster and all the calculations change as well, keeping everyone informed of all the relevant information.
If you are having problems making your staff roster work, ie it never seems to work out the way you want, have a look at
the articles below and feel free to contact Alec, Tel: (+44) 01636 816466 above, who has helped many people, whether they
are running a shop with just a few employees, to multi-nationals employing 10's of thousands of staff.
Articles About Staff Rostering
Staff Scheduling. This is one of the most
frustrating managerial tasks that has to
be done. It can be made very easy.
I am often asked the question, how do I start
a brand new staff schedule? It can be
daunting to have the task of creating a brand
new manning operation, budgeting for it, and
presenting it to management.
All of us would like to think that there is
a repeatable pattern of shifts that would
only have to be done once.
How can you change over to using the
computer, having done the staff roster
by hand for years?
Staffing costs are the major expenditure
of all businesses. We can tell you how to
include them in your business plan.
If you need to keep records, have the
computer generate them for you.
Why not use the computer to do any
calculations and presentations you have
to have.
Considering A Merger or Acquisition? Many
mergers are financial failures because the
people aspects have not been planned and
managed properly.
Holiday pay falls into 2 distinct
variants, Did you know that?
Many organizations have pay rates that
do not coincide with shift times.
Hotel Staff and Staffing A Hotel .
Housekeeping, reception, porters,
cleaning, room service, restaurant, bar,
the list of departments is long enough, but
each department has several grades of
staff.
Visual Rota gives you the opportunity to
cost out the labour element of running
your establishment to as exact a figure as
you like.
The EC Working Time Directive will have an
effect on all Organisations. The Elements of
the EC Working Time Directive That Will
Affect You
Frequently Asked Questions about
creating a staff schedule on computer.
Visual Rota compiles additional alecrmation
to be used by the operations/financial
manager to be linked into forecasting on the
employment of staff and budget decisions.
Resistance to change is inevitable people
will always question methods and
evaluate what they are being asked to do.
All organisations need a manpower plan and
the essential prerequisite for any manpower
planning is a statement of demand for the
products of the organisation.
Visual Rota enables you to perform 'What
If..' analyses, such as; �What if - we decide
on different hours per shift?
This article concentrates on one very
important aspect of quality, how staffing
levels are seen to affect the quality from
the recipients point of view.
Short staffing is when the tasks to be
completed on a shift are not completed
because there is not enough staff
available.
Productivity increases can leave your
organization over staffed, Visual Rota can
reduce your staffing, painlessly.
How to search the Internet
Organizations and Staff Scheduling The
Basics Behind Efficient Organizations
What is it that people want, when they
talk about staff records? It isn't what is
available on the market at the moment.
CDT produce and use a set of Care Plans to
look after patients and as documents to be
examined by Health Authority Inspectors.
The next selection is for people already familar with scheduling staff and want to see how the program works
The topics of interest to you depends on who you are.
If you are just starting to schedule staff, you should look at
for a beginners guide. No one ever starts with a blank sheet of
paper, except in the literal sense.
New to Staff Rostering? try;
,
Established User? try;
,
Established User/Manager? try;
,
,
,
Senior Managers & Above? try;
,
,
,
Staff Scheduling and Staff Rostering Software
Visual Rota
Whether you employ 10 staff in a care home or 10,000 staff in a company,
Visual Rota will do the work for you
Hospitals, Care Homes, Hotels, Factories, Offices, Banks, Transport, Tourism, Security
>
The Visual Rota website is more than just about a Staff Rostering Computer Program. Within this site, you will find
information about how to create the most efficient staffing structures. We show how simple it is to create staff rosters from
scratch, we cover how to manage when you think you are short of staff, or have too many staff. We cover holidays, how to
calculate holiday entitlements and how to assign holidays to ensure that you are never short of staff. We show you how to
use Visual Rota to meet budgets, monthly or yearly, both staffing budgets and cash budgets. We show you how to use
Annual Hours to equalize staffing versus workload variations. We show you how staffing affects quality and how the staff
can help with the roster.
We provide a consultancy service so that you can have
After you have reduced the time taken, and the effort expended, to a tenth of what it used to be, we will show you how to
use your new found time profitably, increasing the quality of the service you provide, increasing the profitability of your
company, and forming new strategies to become the best in your field.
Before Visual Rota, preparing Staff Schedules and Rosters involves an incredible amount of manual work. Formulating
the staffing schedule is one of the most frustrating managerial tasks that has to be done, and the first over riding
parameter is to minimise the work involved and maximise the efficiency. To be productive with the minimum waste of
effort, to be competent, capable and produce the desired result.
We all have to keep staff records. Manual record keeping requires considerable manpower. to convert the staffing
schedule into hours, payroll data, holiday entitlement and management data. Visual Rota creates these records
simultaneously.
Staff scheduling becomes a simple task, the schedule is prepared months ahead and takes
into account holidays, staff requests, work load variations, staff turnover and recruitment.
Staff can change their shifts without any loss of effectiveness to the organisation. It will even be possible
for staff to view the schedule at home and arrange for replacements before they phone in sick .
They will have been able to optimise staffing using 'What If' analyses. Managers requests for
staffing will now be based on the best infomation and they will be motivated to make decisions that produce
quantifiable results. They can try out scenarios, based on actual limits of time and money and produce the
best results.
MEASURING FATIGUE
WORKING & FATIGUE
Shift Operations can increase fatigue.
Learn where fatigue comes from, learn about the
effects of fatigue. Learn how to mitigate fatigue.
See our Fatigue Map.
The work you do impacts on fatigue.
It is tiring to be underworked.
It is tiring to be overworked.
Learn how to reduce fatigue
WORKLOAD ANALYSIS
MEETINGS & NEGOTIATIONS
Managing Shift Patterns Workshop
London 18th June 2025
First introduced in 2008 alongside our groundbreaking book,
How to Manage Your Shift Pattern
the first-ever publication dedicated to shift pattern management
his course has been delivered in various venues and to
private companies, helping them refine their approach
to workforce scheduling.
Managing Shift Patterns Workshop
Many organisations managing shift operations face similar issues,
such as accommodating staff holidays and handling absences.
Our expertise lies in helping organisations develop systems that
allow employees to take holidays without disrupting operations,
as well as providing effective solutions to cover both expected
and unexpected absences.
Course Overview This workshop combines our deep knowledge
of shift pattern design and operational policies to deliver a
comprehensive course tailored to tackle these challenges.
Participants will gain practical tools and strategies for optimizing
shift management, ensuring smoother operations and
improved productivity.
This course is expertly developed for HR professionals,
managers at all levels, and operations coordinators.
It is ideal for anyone seeking to enhance their
understanding of shift pattern operations and effective
management of operational processes.
Location: The Clermont,
Charing Cross, The Strand,
London, WC2N 5HX
Length: 1 day Date: 18th June 2025 Time: 9:30 AM – 4:30 PM Cost £550+vat per person Discounts available for group bookings.
Previous Attendees
Bord Gais | Borough of Merton | CSM | Chelsea Royal Hospital | Crown Prosecution Service |
Croda | Coors Brewery | Dairy Crest | Glasgow Museums | Hillarys Blinds | HJ Heinz |
Metropolitan Police | Northampton University | SOCA | Twinnings
Contact us to register your interest in our workshop
C-Desk Technology
The Old Vicarage, Rolleston, Newark, Notts. NG23 5SE
alec@visualrota.co.uk angela@shiftpatterns.com
(+44) 01636 816466
What’s Included?
✔ 1-Day In-Person Course – A hands-on, interactive session with limited spots for personalised attention
✔ Refreshments & Lunch – Enjoy refreshments throughout the day, plus a working lunch
✔ Exclusive Book – How to Manage Your Shift Pattern: Holidays and Absence (valued at £100)
✔ Notes Workbook – A companion guide with slides and reference notes
✔ Supplementary Online Video Course Access – One-month access to an extensive video training program (over 16 hours of content)
✔ Downloadable Software – A management tool designed to streamline shift operations for teams of up to 25 employees
This practical and insightful course is designed for HR professionals, managers, and operations
coordinators, equipping participants with essential tools to:
Master holiday management strategies for seamless operations
Develop effective coping mechanisms for staff absences
Identify and resolve common shift management challenges
Mitigate fatigue and enhance productivity in shift-based environments
This is a great opportunity to gain expert insights and refine workforce management strategies. This is the
only course available on shift work in Europe. If you’d like to reserve your spot or need more details, just
reply to this email or contact me directly.
If you want to explore the details further, you can visit my website for the full workshop information:
https://shiftpatterns.com/services/managing-shift-patterns-workshop/
HOLIDAYS INCLUDED
If efficentcy is important to you, than why not consider a shift operation that includes the holidays as part of the initial planning of the operation. This not only makes your operation far more efficient but also makes it easy to run
HOLIDAYS EXCLUDED
If you are having issues with holidays, everyone wanting the same week off, why not have a Holiday Management Plan. Then everyone can get the holidays they want without affecting the operation
4on-4off EXPLAINED
The 4on-4off shift pattern is the most popular shift pattern in the world. Our series of videos on the 4on- 4off shift pattern explain the problems and offer solutions that work in practice.
Make your reservation:
0800 - 455 - 123456789
123 Portobello Road
England GB 98765
© T. H. E. HOTEL
WELCOME
If your Company is thinking
about changing to new Shift
patterns. Let us help you.
Setting up a shift roster for
the first time is difficult and
time consuming.
Fortunately, you don’t have
to do it alone, with our
specialist help and
appropriate software
specially designed for this
purpose you can create your
own shift pattern. Training
in Staff Rostering will make
you more productive and
efficient. There is no quicker,
easier or more effective
method of management
that will help your company
more, than staffing the
business correctly.
